Topic: Project management documents

Project: Select any small and practical project that you are familiar with. prefeably from a real scenario that you may involve the student’s career, social or logistical interests.

use your project to construct the following project management documents:

1. business case
2. project constraints and assumptions
3. project charter
4. scope statment
5. stakeholder comunications matrix
6. RAM matrix
7. WBS
8. project Time Estimates (encluding estimates for WBS activites)
9.project network diagram
10. project critical path
11. Gantt chart

please use the template attached
please DONT USE REFERENCES.

MBA 530
Managing Strategic Business Projects
COHORT 2

Final Project Guidelines

Done By:
Turki Abdulaziz Alnemr

14/8/2012

1.    Business Case

Business Case
1.    General Initiative Information
Submission DateRequested ByBusiness OwnerContact Info.Project NameDesired Start Date
2.    Initiative Description
2.1    Business Needs:
Explain why you or your business needs this project? What benefit you will gain? (3-4 lines)

2.2    High level Scope:
Explain what should this project do/achieve? (Preliminary Scope statement 2-3 lines)
2.3    Initiative objectives:
Explain the main objective of the project (1-2 lines)
2.4    Business Impact:
Explain the impact of this project (product) on your life, strategy and/or operations (3-4 lines)

3.    Initiative Analysis:
3.1    Risk Assessment:
List here any known risk at this stage
NRiskProbabilityImpactStrategyH/M/LH/M/LMitigation/ Avoid/ Transfer3.2    Cost Analysis:
NItem / DeliverableQuantity    Price/unitTotal SR123TOTAL

3.3    Time Analysis:
Estimated Project Time (Duration)

3.4    Assumptions:
List here any available assumptions at this point of time
3.5    Constraints:
List here any available constraints at this point of time

4.    Alternative Analysis (Optional):
Discuss here any available options (alternative) for your product (if there)
Option 1
xxxOption 2
yyyEffort & TimeEffort impactEffort impactStrategy Impact on StrategyImpact on StrategyCostPayback periodReturn on investment ROIRecommended OptionYes/No
5.    Approval:
Project Requester :Name :
Signature:
Project Sponsor :Name:
Signature:

2.    Project Charter

Includes
3. Constraints & Assumptions

Project Charter
Project SponsorDateProject ManagerBusiness OwnerContact Info.Project Name
Project Description and objectiveDescribe the aim of you project
Preliminary Scope statement
Overall ApproachExplain how you are going to do the project (high level Steps)

Constraints-Assumptions-
Estimated BudgetEstimated TimeEstimated HR Example: 2 technicians  1 IT 1 networkengineer
StakeholdersNameSignatureNameSignatureXx
Sponsor
Xx
Marketing VP
xx

4.    Scope Statement

1.    Scope Statement:
Xxx

2.    Project Deliverables:
A.    Deliverable 1: xxx
Specifications:
*
*

B.    Deliverable 2: xxx
Specifications:
*
*

C.    Deliverable n: xxx
Specifications:
*
*

3.    Out of Scope (optional):
Describe here things that are not included in the project scope

4.    Completion Criteria:
Describe here the required criteria (conditions) to complete the project such as: Products, specifications, quality conditions, etc.

5.    Success Factors:
Describe here the factors that are needed for project success such as: Stakeholders commitment, top management support, etc.

6.    Approval:
NameSignatureNameSignatureXx
Sponsor
Xx
Marketing VP
xx
xx

5.    Stakeholders Communication Matrix

Stakeholders Communication Matrix

NStakeholder namePositionContact /emailRequirementsFrequencyMethodComments1

2

3

4

6.    Responsibility Assignment Matrix

Responsibility Assignment Matrix

Milestone/
DeliverableSponsorProject ManagerMarketing Head xxxx
xx

xx
Xx

xx
xx
xx
xx
xx
xx
xx
xx
xx
RACI :        R:Responsible        A: Accountable       C: Consulted           I: Informed

7.    Work Breakdown Structure (WBS)

Includes
8.Project Time Estimations

Work Breakdown Structure (WBS)

Project Time Estimations

NDeliverablesOptimistic DurationMost likely Duration Pessimistic DurationDuration
(O+4L+P)/61Deliverable 1
AWork package 1xxxxxxxxBWork package 2xxxxxxxx2Deliverable 2
CWork package 1xxxxxxxxDWork package 2xxxxxxxx3Deliverable 3
EWork package 1xxxxxxxxFWork package 2xxxxxxxxGWork package 3xxxxxxxx4Deliverable n
HWork package 1xxxxxxxxIWork package 2xxxxxxxx

9.    Network Diagram

Includes
10.Critical Path

Network Diagram

Example

Critical Path
Example
A €“ B €“ C €“ D €“ H €“ E €“ G
Example
Total Project Duration = 1+1+2+3+1+2+3 = 16 Days

Relationship Table

NWork packagesPredecessorSuccessorDurationAxxBxxBxxACxxCxxBDxxDxxCHxxExxHGxxFxxHGxxGxxExxHxxDE, F, IxxIxxHxx
11.    Gantt Chart
Gantt Chart

Gantt chart snapshot

Note : Alternatively, you can use MS Excel instead of MS Project.